How to create a signature in Outlook 2010, 2016

September 2022 · 3 minute read

Need to add a signature in Outlook? You do not know how to create an Outlook 2016 signature? In fact, it's easy to add optional mail signatures with linked images as well as company logos in Outlook 2016 for Windows. You can choose fonts, colors and custom styles by following the detailed instructions below.

How to create and add new email signatures?

Step 1: Click Home on the toolbar.

Step 2: Click New Email in the top left corner of the screen.

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Step 3: A new mailbox appears, select the Signature box on the Include tab.

Step 4: Select Signatures in the drop down bar.

Step 5: At Email signature , click New .

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Step 6: In Type a name for this signature , enter the name of the signature.

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Step 7: Click OK

Step 8: On the next screen, highlight the signature name in Select Signature to Edit .

Step 9: Large empty box under Edit Signaute, enter your name, title, company name, email address, social networking information or other personal information you want to appear in the new signature.

  • Below Edit signature, there are different font options and custom formatting. You can create rich styles and rich borders to create a unique.

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    Step 10: Add a custom image like the company logo, determine where you want to insert the image and click the Insert picture icon.

    Step 11: Select the image in your computer's file browser and select Insert .

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    Step 12: To insert a website link into a photo or logo, or any word in your signature. First, highlight the image or text you want to insert.

    Step 13: With the image selected, click the Insert Hyperlink icon.

    Step 14: New window appears, enter the full URL of the website in the last box. Then press OK .

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    Step 15: Set customizations for New messages and Replies / Forward .

  • If you want to apply a signature to all new messages, select the signature name from the drop-down menu of New messages .
  • If you want to use for reply or forwarding messages, in the drop down menu select the signature name of Replies / Forward .
  • Furthermore, if you do not want to apply a signature to a new message, reply message or forwarding, select (none) for the appropriate menu.

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    Step 16: After setup is complete, press the Save button below.

    Step 17: Finally, select OK at Signatures and Stationary to save the changes.

    When opening a new mailbox, reply or forwarding, the signature automatically appears at the bottom of the page.

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